Adding Labour to a Service Job

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Adding Labour to a Service Job

Labour and materials for a service job can be entered from timesheets, via the service call sheet (job card), or direct from supplier invoices. Micronet automatically prices service jobs for you based on your own markups and labour rates.

Use this option to post labour directly to a service job in MJC.

Reference

You can also post labour in batches using the Batch Timesheet program in MJC - refer to "Transactions – Batch Timesheets".

Display the Job Information screen for the job you want to post labour to.

Refer to "Maintaining the Service Job Header".

Select the Accept button or press F2 to proceed.

Micronet displays the Job Transaction Processing screen.

Select EDIT | LABOUR.

Technical Tip

By default, the Job Transaction Processing screen is set to EDIT | ITEM so you add or edit materials for a job (refer to "Adding Materials to a Service Job" ). When you select this menu option, EDIT | LABOUR is selected so you can add or edit labour. You can also add or edit text for a job (refer to "Adding Text to a Service Job").

If you want to:

add a labour line to the job, select the Add button
insert a labour line in the job, select the line below where you want the line inserted then select the Insert button
delete a labour line from the job, select the line then select the Delete button
edit a labour line, double click on a line or select a line then press Enter.

If you selected to add, insert or edit a labour line, Micronet displays the Add Labour to Job screen.

Complete the following fields:

	Field	Value
	Job Number	Micronet displays the job number.
	Employee No	Enter the employee ID for this entry. You can also press Tab or Enter to select an employee. Micronet displays the employee name/description on the following line. This line can be overwritten if you want to store free text information relating to this transaction posting. Text entered here is stored and can be displayed on job inquiries, the job card and/or reports.
	Operation	Micronet displays the employee's default operation. You can change this if required by overwriting the displayed operation, or by deleting the displayed operation and pressing Tab or Enter to select a different operation.
	Stage	Micronet displays the default stage for this job as set in the Department master file (refer to "Adding a New Department"). Normally this would be set to 1. You can delete this and enter another stage if required. You can also press Tab or Enter to select a stage.

Reference

If your job has multiple stages and you haven't created them yet, refer to "Job Transaction Processing - Stages - Variations and Stages".

	Date	Enter or select the date on which the employee performed the work.
	Actual Hours	Enter the actual hours the employee worked.
	Bill Hours	Enter the quantity of hours you want to charge your customer for. This figure can be higher or lower than the Actual Hours entered above and is multiplied by the Unit Charge shown below to determine the invoice amount (unless a net amount is to be entered on your invoice).

Technical Tip

If you want to credit labour for an employee, the usual method is to delete the labour line; Micronet automatically updates the employee hours for you. However, you can enter a negative quantity to credit labour. Note that this is not the recommended way of crediting labour.

If you are tracking employee hours in Micronet, you may need to enter the negative quantity in Actual Hours or Bill Hours or both. The Employee Hour Analysis tracks an employee’s hours per month, how many hours they have worked and how many hours were billed. You can then report on, for example, the employees who did not bill say 70% of their time. Where a customer wants a credit for say 1 hour’s work and:

this has no impact on the employee’s hours, you would enter Bill Hours as -1
there is an impact on the employee’s hours, you would enter both Actual Hours as -1 and Bill Hours as -1.

	Prepaid Hours	This only applies if using the Micronet Plant + Maintenance system. If you have contracts with pre-paid time, you can enter the number of hours that should be deducted from your customer's contract.
	Overtime Rate	Select a rate to charge the customer – for example: Normal Time and a Half Double Public Holiday. Rates are setup in your MJC company configuration.
	Unit Charge	Micronet displays the charge per hour for the operation/overtime rate combination selected above.
	Line Total	Micronet calculates and displays Bill Hours x Unit Charge.

Optionally, you can perform any of the following edits or actions on the Add Labour to Job screen if required:

enter user defined questions - refer to "Add Labour to Job - User Q"
perform an inquiry on the employee - refer to "Add Labour to Job - Inquiry"
move an employee's labour entry from the current job to another job - refer to "Add Labour to Job - Job"
enter free text for the service job - refer to "Add Labour to Job - Text"
add materials to the service job - refer to "Add Labour to Job - Item".

When you have finished adding or maintaining labour for the job, select the Accept button.

If you added labour to the job, Micronet redisplays the Add Labour to Job screen so you can post further labour if required.

When you have finished posting labour to the job, select the Cancel button.

Micronet redisplays the Job Transaction Processing screen, showing the items, text and labour posted to the job at the bottom of the screen.

Continue processing the job by completing the steps required in the "Job Transactions Overview".